The A To Z Of HR & Payroll Software

HR has a great role to play in the lives of people who work in any organization. They are there to take care of the employees well being, happiness, satisfaction and also to get the best of talent in the team to work and help the business thrive. They have to balance between keeping up with the employees’ expectations and the employer’s expectations. They juggle between so much that it is hard for them to find time to do any of these with perfection. This is why automation came to the rescue. HR and payroll software deserves a special mention here because it does a lot of redundant tasks for employees by setting them on autopilot and giving them the time to HR to strategize and make plans for making the company an even better place for employees!



In this blog, we tell you all about this helpful HR & payroll software. We have tried to cover everything you would need. Let’s begin.



What is HR software?



HR software stands for Human resources software and this is a software that uses a number of features and modules that HR department requires. The software supports data, HR, and processes. The HR software now comes with a mobile app as well so that everyone using the software can enjoy flexibility as well.



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The modules that HR software mostly offers are Time and attendance, payroll, workforce, helpdesk, performance, core hr, engagement, expense, recruitment and more.



What is payroll software?



Payroll software is such a strong software in itself that it is also sold standalone. Payroll is what is made to process the salaries of employees. And payroll software helps automate the process of transferring and calculating salary on time for all the employees and gig workers. The software works in sync with the time and attendance module it takes the work hours data from there and the presences and absences as well to calculate the time correctly. This helps HR in paying the right amount timely to the employees which is really important for employee satisfaction.



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Benefits of HR & Payroll Software



Both the software whether taken combines or separately help a business in cutting down the time taken to perform manual redundant tasks. But when you keep these two essential software separate, you can find yourself overspending. So, don’t do this mistake. The employee names, job data, codes, addresses, and everything else are taken care of by the software itself. Here are some of the benefits that you will end up experiencing when you start using HR and payroll software-



Payroll benefits-



When an employee receives a promotion, the employee would surely be happier but it would only mean more work for HR. Why? Because most of the time the promotion leads to increase and change in the salary structure of the employee. So, in this, the payroll software comes handy as it comes with an automatic CTC calculator. HR can just put the increased salary amount and the distribution would be shown by the software in a click.



Benefits for HR-



HR many times misses on many important strategic moves, talent acquisition decisions and other things that matter and require some thinking. The HR and payroll software helps expedite so many processes for HR that they get time to think and act on the plan. They can then even think of plans that can impact the business outcomes positively. They can also use the software to see employee engagement information. The software basically also supports you with the help of analytics to make the right decisions as everything is backed by facts.



Benefits for employees- 



The self-service option in the HR & payroll software is also pretty amazing. This feature helps the employees in checking their information, make their investment declaration, download form, and file income tax returns. This eases not just the work and strain in the mind of employees but also of HR. HR no longer needs to answer every tiny query as the software makes the information transparent. Moreover, they also don’t need to guide every person and distribute the forms, things are simpler online! 



 



Challenges of HR & Payroll Software



HR & payroll software is a boon and because of the same, there are many things that it is beneficial for. So, when we use the word challenge here, we mean that the problem might happen when you select the wrong HR & payroll software for your company.



Here are some of the challenges- 



Incompatible Software can be one. For instance, when the software is not in sync with biometric and you use it for attendance marking. Tracking Employee Absence can be another challenge if the system is not appropriateCompliance Risks will prevail if the software vendor won’t keep the app updated as per the changes intimated by the government. Poor UI- If the employees or even HR is not able to use the HR & payroll software optimally. What would be the use of the software? Most of the time would be wasted in understanding the way to use certain functionality or the other. So, make sure you keep the aforementioned things in mind when you want to get an HR & payroll software or are thinking of changing one! 



Things to remember when selecting an HR software



As mentioned above, you should remember certain things when you are  HR & payroll software 



Support From VendorHappy EmployeesMobile-FriendlyEase of useSimple workflow



Your Turn!



So, make sure you take everything mentioned above into consideration. All this information will help you in getting the best HR & payroll software that’s affordable and the right fit for your business. Make sure you do the necessary research, shortlist the software, take demos while keeping a list of must-haves for your organization handy. If you have any questions, please feel free to drop them in the comments. We hope you found this helpful. If you did, now is the time to share it with your HR friends. This can help them as well.



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